Creating an Event – Help

To create an Event:

  • Select the “Event” option from the “New” top-bar menu, or go to the “Create and Manage Events” page under the “For Managers” menu option and click “Add New”.
  • Give the event a name. Avoid using the event’s location as its name, as the various tables and lists of events will usually include the Location name as well.
  • Enter dates and times for the event as appropriate. You will need to enter at least one date.
  • Set the Category. Choose the most appropriate category from the menu at the end of the “Details” section, or check the relevant button in the “Event Categories” panel (if you are using the Dashboard).
  • Set the Location. Enter enough of the appropriate location’s name for a drop-down to appear, and then select the location from the drop-down list, or else use all the location fields to create a new Location. If the event does not have a physical location then select the “This event does not have a physical location” button, and choose the most appropriate option for the “Reason for No Location” field.
  • Enter event details (such as contact details, programme details and costs) in the main editing panel. Please always include at least a brief description of the event. Use the headings format (“Heading 3″ or “Heading 4″ work well) for paragraph headings. If the description is long, please put a short summary at the top, and place a “Read More” marker after it. Either use the Visual editor’s “Insert More Tag” button, or:
    • Go into Text mode in the description editor.
    • enter “<!–more More Details–>” at the appropriate place, on a line by itself. The “More Details” can say something else, but the rest must be exactly as shown.
    • Go back to Visual mode.
  • Set the additional table fields. There are five extra fields which may be set. If present they may appear in tables of events. They should be kept short, so use abbreviations rather than full names where possible, and explain the abbreviation, if necessary, in the main event description. These extra fields are:
    • Sponsor” should be entered, and used to indicate the club (or other group) responsible for the event.
    • Organizer” may contain a contact’s name, callsign or phone number.
    • Event Status” has preset values, so is set by selecting one of them from a drop-down menu. If set it will appear in red after the event’s name in event tables.
    • Event Code” is intended to indicate something more about the event’s categorisation, and will appear after the category name in event displays. For example, an ARDF event might have “144/3.5”.
    • Reason for No Location” should be used if the “This event does not have a physical location” box in the “Where” panel has been checked. Choose the most appropriate of the available options. Note that this is only displayed to users if there is no Location set. If a Location is set then this field will be ignored.
  • Check and submit the Event. When you think the event is sufficiently accurately entered, use the “Preview” button to view it (if you have been using the Dashboard edit screen) and then submit it.. After it has been submitted, check that it appears correctly in the events tables, on the appropriate Google™ Map displays (unless it does not have a Location), and that its details page displays correctly.