Voting guidance

Ballot box cartoon

You have one of three options for registering your vote on each Resolution

In person

You can attend the AGM in person on 27 April 2019 at the Jurys Inn Hotel, 245 Broad Street, Birmingham B1 2HQ, starting at 12 noon. You will not need a ballot paper but you should bring with you copies of the Resolutions and the CV of the prospective Director.


You can vote online; the voting is being conducted by Electoral Reform Services (ERS) on behalf of the Society.

By post

You can enter by post by requesting a proxy form and envelope from RSGB HQ. You can do this by writing to the General Manager, by email to or by telephone on 01234 832 702. The proxy form and return envelope will be sent to you. The details required on the proxy form are your name, address, call sign or RS number and your Membership number. This can be found on your RadCom mailing wrapper or by enquiry from RSGB HQ. This is a security measure required by the ERS. Once you have voted (see below), place the completed proxy form in the pre-paid envelope and post it to the ERS to arrive on or before 9am on 25 April 2019. Postal voting is expensive so please use the internet option if possible

How to cast your vote

If you do not enter the name of the proxy holder, your vote will be cast by the Chairman of the meeting in accordance with your wishes indicated on the voting form (whether electronic or paper).

Alternatively, you can assign your vote as a proxy to another nominated individual.

If you take up this alternative, you will need to indicate your choice of proxy holder—it has to be someone at the AGM.

On the voting screen/proxy form you will find three boxes alongside each Resolution.

Against each Resolution you should mark an X indicating your choice.

If you leave the instruction on how to vote blank, your choice of proxy holder may vote as he/she wishes.

Although provision for a withheld vote (Abstain) does not appear in the Society’s Articles, it is now common.

So if you are assigning your proxy and do not vote “for” or “against”, you can elect to abstain, which is also binding on your proxy holder.