02 – Roles and responsibilities

Edubuntu-classroomThere are a number of roles to be performed in delivering training, assessing candidates and invigilating examinations. These are explained fully below.

Trainerthe person delivering the training. This can include carrying out/assisting with individual Foundation and Intermediate Practical Assessments. Trainers can sign off individual practical assessments but cannot sign off the completed Candidate Practical Assessment Record. Trainers do not need to be RSGB Registered Assessors but are encouraged to register.

Morse Assessorthe person who carries out the Foundation Morse Code Assessment. This must be a person who has demonstrated proficiency in sending Morse Code by hand and receiving by ear.

RSGB Registered Assessorthe person who signs off the Candidate Practical Assessment Record for Foundation and Intermediate levels to confirm that all assessments have been completed and that required standards have been met. Where assessment tasks are delegated, the Registered Assessor is responsible for checking that the tasks were completed to the standard required. Registered Assessors must be registered with the RSGB. The RSGB Registered Assessor has no role for Advanced level training.

Examination Secretarythe person who applies to the RSGB for examination papers. The Examination Secretary is also responsible for engaging the Invigilators. Examination papers are normally sent to the Examination Secretary unless that person was also the RSGB Registered Assessor or a Trainer for the candidates; in which case they must go to the First Named Invigilator. The Examination Secretary must retain the confirmation e-mail which provides the registration number for each venue that they use.

First Named Invigilatorthe person who ensures the proper conduct of the examinations, and receives the examination papers if the Examination Secretary was involved in the training/assessment. For Foundation and Intermediate this person is also responsible for the marking of the papers, and for the issuing of indicative results.

Second Invigilatorthe person who assists the First Invigilator before, during, and after the examination. A third invigilator may be appointed for large groups. Only Invigilators that are named on the Request for Examination Papers form can assist with the local marking of Foundation and Intermediate papers. In the ideal world, none of the Invigilators would have any involvement with the training/assessment of the candidates but it is recognised that small Clubs and independent Training Providers would struggle to comply with that requirement. It is therefore acceptable for trainers/assessors to act as Second or Third Invigilators if no suitably independent invigilators are available.

NOTE: When selecting invigilators, please give due thought to the RSGB Equalities Policy [under development] to ensure a selection from the full range of people available. Please also note that the requirement to accompany candidates needing to go to the toilet or to chaperone young candidates who need to leave the room during the examination should also be taken into account. Invigilators should be responsible people of at least 18 years of age whose integrity may be relied upon for the conduct of the examination. It is the responsibility of the Examination Secretary to ensure that Invigilators meet the standards required and have the necessary experience to correctly and safely conduct the examination. Invigilators must not be related to any of the candidates. In the case of children under 18 years of age a parent or guardian may sit in the examination room in view of, but not in close proximity to, their child/children. Parents/Guardians may not act in any invigilating capacity.

Reserve Invigilatorthe person who would step in if either First or Second Invigilator were unable to carry out the duties. It is always worth adding a reserve to the list.

Readerthe person nominated to read the questions to a candidate who has been confirmed as needing such help. The Reader is not an Invigilator. The reader must be approved in advance by the RSGB, both in role and by name. It is therefore essential that the need for a Reader is made known as soon as possible as the usual two weeks’ notice is unlikely to be sufficient to identify and approve a suitable Reader.

Reader Writerthe person nominated to read the questions to, and to record the responses from, a candidate who has been confirmed as needing such help. The Reader Writer is not an Invigilator. The Reader Writer must be approved in advance by the RSGB both in role and by name. It is therefore essential that the need for a Reader Writer is made known as soon as possible as the usual two weeks’ notice is unlikely to be sufficient to identify and approve a suitable Reader.

NOTE: the same person may undertake a number of these roles, but the First Named Invigilator must not have been involved with the training or assessment of the candidates. It is also not possible to act as a Reader or Reader Writer and be an Invigilator. It therefore follows that to deliver training, assessment, and examinations, you will need at least two people — more if there are Readers/Reader Writers.

Other definitions

RSGB Examination Centrean individual or organisation that will host Amateur Radio Examinations. Each Centre may have a number of examination venues. Venues are normally checked and approved by the RSGB. Educational establishments do not normally require RSGB inspection. Amateur Radio Examinations can only be held at one of these venues. Special arrangements for those with special needs will be considered in consultation with the RSGB Examination Standards Manager.

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updated 2016-07-17 G5FM