Electronic Systems Group (ESG) – Terms of Reference

Objectives & scope:
The Electronic Systems Group (ESG) will assist the RSGB in the delivery of its strategic objectives in the areas of electronic systems and IT including but not limited to comprehensive reviews and recommendations for:

  • Research and implementation of opportunities to maximise website benefits including content, navigation, search, design, functionality, usage tracking, archiving and maintenance
  • Development and implementation of mechanisms to better facilitate information gathering and dissemination to and from members and other stakeholders, helping to minimise HQ workloads and enhance collaboration among staff and volunteers
  • Oversight and recommendations for implementation of the organisation IT infrastructure and systems including standards, project management, collaboration, knowledge retention and cyber security

Reports:

To the Board in conjunction with the other CITC WG Chairs.

Comprises:

  • Representatives of the RSGB Board
  • Staff responsible for electronic systems who may vary from time to time under the direction of the General Manager
  • Other suitably qualified volunteers
  • The number of members to be determined by the Board from time to time

Accountabilities:

ESG will:

  • Maintain a list of tasks agreed with the Board and regularly report on its progress to the Board
  • Work within the strategies and policies issued by the Board from time to time

Authorities:

  • ESG has no authority to commit the RSGB to any course of action without prior approval of the Board
  • These Terms of Reference derive from, and are subject to, those of the CITC generally

Working methods:

  • ESG will aim to meet electronically once per month, for a short review of task status, and at other times as determined by specific task needs
  • The ESG will co-ordinate with the Publications Group (PG), the Media Group (MG), and such other RSGB Committees or groups that are necessary for its work